Music using licenses for events arranged in Finland
Pursuant to the Finnish Copyright Act a public performance of copyright-protected works always require a license from the authors of these works or their right holders such as Teosto. Events - parties, shows, fairs, concerts, festivals etc. - where live or recorded music is played for a live audience are considered public performances. The only exceptions are private functions such as weddings, birthday parties or funerals that are arranged by private persons and where the audience comprises of immediate family and close friends only.
A license is needed regardless of the event being free-of-charge or an event with an entrance fee. However, the pricing of the license varies depending on whether the event is free-of-charge or not (pricing for free-of-charge events is generally lower). *Scroll down for pricelists*
How to obtain necessary licenses for events
Teosto's licenses for music usage in the events can be obtained from Teosto’s Customer Service. The Customer Service can be reached by telephone or by e-mail (contact information below). The most common license for music usage in the events is called the Event License. The Event License is for both professional and occasional event organizers who arrange parties, concerts, shows, screenings, exhibitions, fairs and other events where music is played. It includes licenses required for events from Teosto and also from Gramex (copyright Society of Performing Artists and Phonogram Producers in Finland) if recorded music is played.
The event organizer applies for the license – i.e. signs a license agreement - only once before the first event under the license is arranged. After this, the license agreement is valid until further notice and there is no need to re-apply for the license. Instead, for every new event the event organizer shall submit to Teosto a notification about organizing an event. This notification can be made in Teosto’s online service. The notification is submitted both for events with entrance fee and for free events.
In addition to details about the event organizer, the information to be submitted to Teosto includes the revenues from possible ticket sales of the event or the amount of public attending in the event if the event is free-of-charge. Note!: Teosto’s online service is in Finnish only. If assistance is required in submitting the information required, please contact Teosto Customer Service.
RIGHTHOLDERS GRANTING THE RIGHTS
Teosto rightholders (composers, lyricists and publishers) may also personally grant the use rights for their music in an individual use instance. Such instances include individual concerts, television shows or other performances.
Use rights may only be granted if all the composers, lyricists and publishers of the work in question agree to it. Written confirmation of all rightholders’ consent is required by Teosto. Even if no notification of a work has been given, this does not automatically mean that the work is outside of Teosto’s mandate.
The granting of use rights is only available to rightholders who are Teosto members. Use rights cannot be granted for works whose rightholders include authors or publishers who are members of other copyright organisations, unless the membership agreements of these organisations also allow the granting of use rights for individual works.
Use rights granted for individual instances remain valid for a pre-determined period of time. For all other intents and purposes, the works shall remain under Teosto’s administration.
Event License pricing
The music usage royalties (aka license fees) collected by Teosto are event-specific. The license fees are defined on the basis of the information submitted by the event organizer to Teosto about the programme of the event, the revenues from ticket sales or the amount of public attending in the event. If the information needed for invoicing is not submitted at all or on time, the license fee of the event will be invoiced as an estimated license fee (EUR 100 at the minimum). Estimated invoices are almost always higher than the actual invoices based on information submitted: therefore it literally pays to submit the information required. Event organizers are reminded twice about submitting the information needed with standardized e-mails before an estimated invoice is sent. Also estimated invoices are corrected if an event organizer submits correct information after receiving the estimated invoice.
When a rightholder grants use rights for their music in a certain instance, they shall agree on the use compensation for the work with the party using the music and invoice said party accordingly. The granting of use rights for works also covers performing, mechanical reproduction and/or synchronisation rights or some of these rights. Once a rightholder personally grants use rights for their music, Teosto or NCB shall not license the use of the music or collect or distribute any royalties for the rights under self-administration to the rightholders.