Event Licence

Who is the Event License for?

The joint license from Teosto and Gramex is intended for companies, organizations, associations, or individuals who organise concerts, festivals, shows, exhibitions, fairs, or other events where music is played.

When is the Event License required and what does it  cover?

The Event License is required for both events with an admission fee and free events as well as for events organised by companies for their personnel or customers. The license gives the right to:

• Perform live music (concerts, festivals, live gigs)
• Play recorded music and karaoke (DJ gigs, discos, karaoke, music videos)
• Play background music from live or recorded sources in the event space before the main event or during intermissions
• Play recorded music at the event
• Play recorded music as background or intermission music at the event

Please note that the license only covers the use of recordings obtained from legal sources (e.g., legal music download stores).

Obtaining the License, Reporting Event Information, and Billing

• Apply for the license only once, as it is valid indefinitely.
• After applying for the license, you must report the details of each event you organise through Teosto’s web service. You will receive login credentials for the online service via secure email Turvaposti once your license application has been processed.
• The information to be reported includes: basic event details (event date(s), event name, organiser details, etc.), type of music usage (live, recorded, or both), ticket revenue (including paid programs) or the audience size for admission free events.
• You will receive an invoice based on the information reported in the web service 2–4 weeks after each event.
• You only need to cancel the license if you no longer organise events that include music.
• You can obtain the Event License even if you already have another Teosto license for events, if the existing license does not cover the music usage for the event you are organising. Example: you have a valid live or recorded music license for a restaurant or a Ten Licence, but you also organise events outside the restaurant or have more than 200 attendees at your events.

Pricing of the License

• The cost of music usage for each event is based on the price list when you report the event details in the online service.
• If you do not report the details, you will first receive a reminder to report the information. If the details remain unreported, you will receive an estimated invoice, which is usually significantly higher than an invoice based on the reported actual details. Instructions for correcting an estimated invoice can be found here.
• If an event performer indicates they will perform music that requires a license from another source than Teosto (so-called direct licensing), inform Teosto of the direct licensing as soon as possible before the event date.

Discounts and Deductions

• You will receive a 3% reporting discount on the price of the license if you report the event information required within 14 days after the event. For multi-day festivals, you will receive a 3% reporting discount if you report the required event information within 30 days after the event.
• You can only deduct VAT and any service fees (e.g., delivery fees, handling fees, or order fees) from the ticket revenue reported to Teosto, which the end customer sees on their purchase and the ticket seller charges directly from the end customer. No other deductions from the reported ticket revenue are allowed.
• If an event performer reports direct licensing (see Pricing of the License), the music covered by another license will be considered a deduction from the price charged by Teosto.
• The deduction is a percentage calculated based on the duration of the music covered by another license relative to the total duration of all music performed at the event. The percentage is deducted from the price charged by Teosto.
• To apply the direct licensing deduction, also report the name of the direct licensing performer and the duration of their performance in the web service.

See the price list below for a breakdown of Teosto and Gramex prices.

Event licence price list 2024-2025

Event Licence – special terms specific to the method of use

In these special terms and conditions specific to the method of use, event refers to a single, non-recurring event organised by the customer (which may take several days) that includes the public performance of the works and/or reproductions to the audience present at the event (“Event”).

Such an event is also deemed as organised by the customer if the customer organises the event together or otherwise in cooperation with the music user or another third party. An event always has a start time, an end time and a venue that are separately reported to Teosto.

Licence content

The licence covers the public performance of music at events organised by the customer, which are held at the time reported by the customer at the venue reported by the customer. Event types are a) live music, b) recorded music, c) a concert or a festival, d) background music in an event. The licence entitles the customer to organise events until further notice (during the validity of the licence).

The licence covers only the use of works and reproductions from a legal source.

This licence also constitutes an agreement on the payment of a royalty intended for performing artists and reproduction producers to Gramex pursuant to section 47 of the Copyright Act for the public performance of reproductions at events organised by the customer.

The licence does not cover the recording of music played at the event. The licence also does not cover the playing of recorded music from a jukebox when the audience at the place where the jukebox is located pays a fee to get to hear music of their choice from the jukebox. A separate licence must be obtained for the above purposes.

The licence does not entitle its holder to use the work or reproductions in a manner that violates the moral rights of the authors of the work or performing artists as defined in the Copyright Act.

Each party may terminate the licence in writing with one (1) month’s notice.

This agreement may not be transferred to a third party without the written consent of Teosto and Gramex.

Prices and invoicing

The fee payable for the licence is specified according to the price list applicable to the event and effective at that moment and on the basis of the event type, proceeds from ticket sales or number of attendees, as reported by the customer, or any other royalty basis indicated by Teosto to the customer.

Customer’s obligation to report

Teosto has the right to obligate the customer to provide Teosto with information about the event, the venue, the royalty bases, the use of the works or the context of the use or other such information. Teosto informs the customer of such obligations or any changes to them.

Estimated invoicing

If the customer fails to provide Teosto with the information it has requested from the customer or if the information submitted by the customer to Teosto is incorrect or incomplete

Teosto has the right

1. to estimate the royalties to be paid by the customer to Teosto for the event and invoice the customer on the basis of the estimate (estimated invoice); and
2. additionally invoice the customer for a penalty charge specified in accordance with the price list applicable to the event and effective at that moment, either in connection with the customer’s invoice or estimated invoice for the use of the music or as a separate installment.

Order of application of the terms and conditions

In addition to these special terms and conditions specific to the method of use, use rights are subject to Teosto’s General Terms and Conditions. The order of application of the terms and conditions is as follows:

1. Special terms and conditions specific to the method of use
2. Teosto’s General Terms and Conditions.

Teosto’s General Terms and Conditions

Correcting the estimated invoice if you have a valid Event Licence but the event information has not been reported

• Go to Teosto’s web service at extranet.teosto.fi or by clicking the E-Services button in the top right-hand corner of this website.
• Log in to the web service with the username you received from us by email when applying for the Event Licence.
• Give the information requested in the web service and confirm it on the summary page.

Correcting the estimated invoice if you have not yet applied for the Event Licence

• Apply for the Event Licence from our customer service
• Log in to the licence application service with the username you received in the first reminder we sent you (Apply for the Event Licence and report missing event information).
• Give the information requested in the licence application service.
• When our customer service has processed your licence application, we will send you a new, permanent username by email (secure email).
• Log in to Teosto’s web service with the permanent username you received, either at extranet.teosto.fi or by clicking the E-Services link in the top right-hand corner of this website.
• Confirm the information you submitted when applying for the licence. By reporting the information, you will receive a refund on the estimated invoice and a correct invoice based on the information you have reported.

Correcting the estimated invoice if you are not the event organiser

• If you have not organised the event for which you have received an estimated invoice, contact our customer service and we will remove the event from your information and refund the estimated invoice.

Requesting a new username for the web service

If you have not received a web service username, have lost it or the username you have received does not work, contact our customer service. 

General: event information reporting and invoicing

Teosto’s and Gramex’s joint Event Licence entails the obligation to report information about the use of music in the event in Teosto’s web service. The fee for using music at events is based on the method of use (for example whether the music was background music or a live gig) and the actual proceeds from ticket sales or the number of attendees.

After the event, we will send you several emails to remind you to report the event information in Teosto’s web service or ask you to inform us if you have not organised the event for which you have received a reminder.

If you do not respond to the reminders we send you, we will send you an estimated invoice for using music at the event. The invoice amount is based on the estimated ticket price for the event and the assumption that the event (or all the different concerts in a concert tour, for example) have been sold out.

Since the estimated invoice amount is generally significantly higher than the amount based on actual information, due to the above-mentioned calculation method, it is advisable to report the actual information about the event. If you report the information about the events organised by you at the latest 14 days after the event or, for multi-day festivals, at the latest 30 days after the event, you will receive a 3% reporting discount on the fee for using music in the event.